Executive Secretaries and Executive Administrative Assistants
Office and Administrative Support
Work includes managing executives' schedules and travel and preparing invoices, reports, memos, letters, and financial statements with office software. Coordination of office services—records, departmental finances, budget preparation, and personnel issues—sits alongside answering phones, drafting replies to routine inquiries, sorting mail and email, and deciding which visitors get access. Some positions add research, statistical reports, or training and supervision of clerical staff. The work happens at a desk and at the front of the office, with frequent calls and walk-up contact. It suits people who like precise calendars, careful documents, and coordinating several office functions for a small group of executives.
Typical education: Associate’s Degree (2-year)
Annual Median Wage in Field (2025)
$76'590
Median Wage Market Position
$76'590
What you might do
- Keep executives' calendars current and organized
- Book flights, hotels, and other travel
- Draft reports, letters, and financial statements
- Oversee office records, budgets, and staff matters
- Screen calls and pass along messages
- Decide which visitors may see an executive
Skills that matter
- Managing executives' schedules and travel
- Drafting memos, letters, and financial statements
- Screening visitors and incoming phone calls
- Listening to requests and taking messages
- Sorting and distributing incoming correspondence
- Coordinating records, budgets, and office services
AI & the future of this role
Scheduling, drafting, and compiling reports are tasks AI assistants are already well suited to take on. Trusted judgment and managing people around an executive still matter, but much of the clerical load may shrink.
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Includes O*NET® 30.3 Database information by USDOL/ETA under CC BY 4.0; modified by LostInCareer. Wage/outlook from BLS. Attribution details